Event Type Births, Marriages or Deaths Year The year of the event you are transcribing Quarter Jan-Mar (1st) Apr-Jun (2nd) Jul-Sep (3rd) Oct-Dec (4th) Empty Box Scan The Scan2 Syndicate always works from scans Page The number on its own at the top or bottom of the scan Letter The first letter of the first Surname on the scan. In the
example below, the first name is Wilson so W should be
entered in the box Volume No. format Changes depending on year - Pre-1852 handwritten: XX Pre-1852 Typed: 99 Post-1852: 9z Source/Scan Ref The name of the scan e.g. 1846d3W-603.tif Comments 1846 Deaths First Quarter (WIL-WIL) year/event/quarter/first 3 letters of last name on scan Your name Your name Submitter ID As chosen during registration Password As chosen during registration
The completed header page should look like this but with your details instead of those shown.
NOTE: Please double check the header details and correct any errors before proceeding.
Click OK - Start Transcribing and you will get another window like this. Notice that the first row has +PAGE,603 in the first column. This is entered by the program from the information you put in the header. You start transcribing from row 2.
Before transcribing you will probably need to resize the WinBMD window so it doesn't overlap the scan. Move the mouse slowly towards the edge of the window and a 2-headed arrow will appear. Click on that and you will be able to resize the window.
The image below is taken from my monitor and shows how I prefer to have the windows set out for transcribing. The WinBMD window is spread right across the screen and about a third of the height. The scan is to the bottom left and the Picklist to the right. You may prefer a different layout. You can alter the size, shape and position of all of the windows to whatever suits you best. You can use the Zoom buttons on the scan page to alter the size of the print. If there is a digit you can't read move the cursor over it and a box marked MAG will appear. Hold that down and you will see the digits magnified.
Surname Please use mixed case - First letter Capital, the rest lower case. e.g. Wilson.
Ignore any comma after the surname. On the scan there may be 'ditto' marks to
indicate a repeated surname, or it may just be blank as on the scan above, but
you need to put the actual name in. Using the scan above as an example, all of
the surnames down to the bottom of the screen would be Wilson. Now here's a great feature of WinBMD: You don't have to type all the surnames in!
Once you've typed the first surname in, simply pressing Enter or Tab will put the
name in for you. Forename Include a full stop/period after an initial for example Elizabeth J. Again, if a
forename is repeated, pressing Enter or Tab will insert the name. District WinBMD has a feature called the 'Picklist'which contains a database of known
districts to help you to 'pick' a district to save typing the whole name each time.
However, the indexes contain many different spellings of the districts which are not
in the Picklist database. Look at the following example: The scan shows the district as Leighton Buz'd
and the Picklist is offering two alternative spellings. However, neither of these
match the scan, so using the Picklist in this instance would be wrong! In this case,
you should type the district exactly as shown on the scan. When you've done this, the
Picklist will offer you the choice of adding the new district to its database.
You should choose yes, and the next time you come across this district, the Picklist
will give you three choices, including the new district you have added. One other thing You are likely to come across is a district followed by &c e.g.
Stockton &c, The &c means etcetera and should be transcribed as shown on the scan.
Look at the following example: The page just transcribed was number 601 so in this example, you would enter +PAGE,602 in the Surname column of the last row. This tells the FreeBMD software that this is the end of a page.
Now that you've finished transcribing a page, you should use BMDVerify to proof-read your transcription. Instructions for use are in the Project Instructions on the Scan2 page at http://www.scan2.org/scan2.html Click on Help at the bottom of the page.
Now follow these instructions for what to do with your transcribed file:
In a day or so after you send your file to Brian you will receive an email from him detailing any amendments you need to make to the trial page. Either way - well done for getting this far!
If you have any problems with your first transcription, please contact Brian, who will be happy to guide you through the process and answer any queries you may have.
Good luck with your transcribing. We hope you will find it a most rewarding and enjoyable experience.